We’ve recently seen a rapid increase in the adoption of OneDrive for Business (formerly SkyDrive Pro). Driven by the need for easy mobile document access, Microsoft is seeking to keep pace with the box and dropbox functionality. We are also seeing an increase in Office 365 OneDrive adoption even when the company has On-Premises SharePoint environments.
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What!? So you are telling me that companies with On-Premises SharePoint 2013 are using a hybrid of on-premises intranet and Office 365 Personal Sites/OneDrives? Yes. The primary reason for this is the availability of the OneDrive for Business app available for mobile devices. On-Premises MySites do not have an equivalent app available to sync personal documents.
This section lists required permissions to work with Microsoft SharePoint and OneDrive for Business organizations. The section lists permissions required by Veeam Backup for Microsoft Office 365 when you add organizations using modern authentication with legacy protocols allowed or basic authentication. Consider the following. Aug 29, 2018 OneDrive For Business won't sync 'Sharepoint on-premise folders' Hello! I need to resync OneDrive for Business on an employee's PC because it had stopped working. The OneDrive client for Mac enables you to sync your Deakin-provided Office 365 OneDrive storage (up to 1TB) to your Mac. It can also sync certain SharePoint sites to your Mac. If you have a managed Deakin Desktop Mac, the OneDrive client is pre-installed and updated automatically.
Rather than continuing to fight the battle of forcing folks to immediately move their entire intranet into Office 365, Microsoft has settled for a best-of-both-worlds compromise.
When you install the Microsoft OneDrive sync app for Mac, a copy of your OneDrive is downloaded to your Mac and put in the OneDrive folder. This folder is kept in sync with OneDrive. If you add, change, or delete a file or folder on the OneDrive website, the file or folder is added, changed, or deleted in your OneDrive folder and vice versa.
The On-premises version of SharePoint 2013 with Service Pack 1 applied allows you to configure a couple of new Office 365 options. The first is Yammer integration and the second is to configure OneDrive and Sites links! While I don’t want to get into Yammer integration in this blog, I will cover a brief walk through of how to “Configure OneDrive and Sites links”. Please note, this setting requires that the User Profile Application is available prior to being able to set up this redirect.
First you will want to load Central Administration on your On-Premises SharePoint 2013 environment. Notice the “Office 365” link now available in the left side navigation. Select Office 365.
You will be presented with two options. Select “Configure OneDrive and Sites links”
IF you see this error message – make sure you have configured the User Profile service application and have associated it under Application Management > Configure service application associations. (note: I have had instances where I had to remove and re-add the User Profile Service from the default associations list in order for this message to go away)
Sorry, something went wrong
No User Profile Application available to service the request. Contact your farm administrator.
If everything is set up correctly, you will see this page:
Hopefully at this point you have already signed up for Office 365 and assigned licenses. If you haven’t, follow the links provided in Central Administration at the top of the Configure One Drive page.
Now, we need to take a quick side bar – you’ll notice at the bottom that an audience is optional. You can create an audience so that you can choose which users to redirect, it does not have to be all of your SharePoint users.
To do this you’ll need to go back into your User Profiles and configure Audiences.
Navigate to Central Administration > Manage Service Applications > User Profile Service > Manage Audiences
Create a new Audience
Name the Audience – for example, OneDrive Users; Set an Owner and Click OK
Select the property that makes sense based on the User Base that you want to redirect to Office 365 OneDrive. For example, where The Property Department = Sales.
Compile the Audience and then View the membership from the screen provided.
At this point, configuration is easy. Go back into Office 365 > Configure OneDrive and Sites links
Add your Office 365 MySite URL and the audience you desire and click OK. If you would also like to redirect your “Sites” page to Office 365, you can do that by selecting the “Redirect the Sites page” box here as well.
For those that aren’t familiar with the “Sites” page – you can find the link in the upper right hand corner of your SharePoint site and it looks similar to this:
Configuring your On-premises SharePoint 2013 environment to redirect to OneDrive is quick and painless. By redirecting targeted employees to Office 365, you can utilize the best of your secure intranet in combination with the mobile access users love.
Quick summary:
- OneDrive is essentially an online folder system for file storage, but SharePoint includes many other features such as collaboration, CMS, and dashboards.
- Office 365 now includes SharePoint features in its cloud platform, but you can also purchase SharePoint by itself as an on-premise solution.
The Microsoft software-verse is always growing, and with that growth you’ll find a lot of overlap between tools. Pinpointing the differences between SharePoint vs. OneDrive is difficult, because the tools have so much in common. Nevertheless, they aren’t the same.
When you compare OneDrive vs. SharePoint, you’ll notice that they approach collaboration, file sharing, and project management in different ways. These tools are only 2 choices in a crowded project management software market full of specialized tools for marketing, construction, software development, and many other industries and tools. If you’d like free, customized recommendations now, visit our Product Selection Tool or click on the image below to get started.
OneDrive vs. SharePoint: a difference of definitions
OneDrive is an online document/file storage platform. It’s typically used by individuals and business teams who need a central location to store and access files. OneDrive’s versioning and sharing features make it easy to work together, so it’s more than an online filing cabinet. Microsoft distinguishes between personal and business versions of the tool; for the purposes of this article, we’ll focus on the business version.
SharePoint is a collaboration tool for businesses that need multiple individuals and teams to work on documents and products at the same time. Over the last couple of years, Microsoft released updates to their Office 365 product that have absorbed SharePoint into the Office 365 cloud platform, so for the purposes of this post, we’ll talk specifically about SharePoint as an on-premise solution. If we discuss hybrid or cloud solutions, we’ll call those Office 365. The cloud collaboration tool, Office 365, includes both SharePoint features and the OneDrive storage platform, making those available on any device from the cloud.
Confused yet?
On-premise vs. Cloud
Why buy a standalone solution like SharePoint when you could get all the same features with Office 365? The answer really has to do with the preferences of your IT department. Some developers prefer the security and control that comes with locally installed software. When you deploy SharePoint on your company’s servers, the company owns the look and feel of the software and controls when updates roll out. On the other hand, the company maintains responsibility for any security breaches and purchasing version updates.
ALSO READ:6 SharePoint Alternatives to Put on Your Shortlist
Businesses who purchase SharePoint as a stand-alone, on-premise option can also purchase OneDrive for document storage and sharing, although all of those features are available in SharePoint.
Encryption and Compliance
Businesses concerned with document safety, auditing, or regulatory compliance often find that SharePoint’s granular version control and user access settings help them control the security of their internal and customer data. While both Office 365 and OneDrive encrypt to keep documents safe from prying eyes, only SharePoint can offer the added security of a standalone server.
Office 365 (including all OneDrive platforms) offers granular access controls so administrators can assign permissions across the platform. The entire Microsoft cloud and hybrid platform supports TLS and SHA-2 security protocols, and no longer support SSL security. Microsoft encrypts all of your data upon transfer to and from their servers, as well as stores it on the Microsoft servers in encrypted form.
Document and Resource Management
OneDrive (for Business) now contains all of the original SharePoint document offerings, including workflows, auditing, templates, and version control. What it does not include are your marketing resources, such as website and social media connections. The business owns the account, and each user is assigned a personal account under the business’s account where individual documents can be produced and stored before they are shared to the wider company audience.
Many companies use SharePoint for organization-wide document and file collaboration. Both Office 365 and the on-premise SharePoint offerings provide collaborative workflows and granular permissions to help you move content from idea to publication without skipping steps. Your marketing teams will appreciate SharePoint’s white label features that let you set up your intranet to match your branding. Office 365 does not include these same branding features.
Website, Apps, and CMS
Many companies use SharePoint’s engine to build and maintain their company website, internal documentation, and even web apps. The CMS component lets you publish your documents directly to your company website or make them available for access and download by customers or employees. Many companies also use SharePoint’s internal analytics to build custom apps for employee or external use. You can build your company’s customer-facing website, help documentation, FAQ pages, or your employee portal right from the SharePoint interface using the documents your team shares.
OneDrive doesn’t offer the ability to publish your content to the web. While you can email links to documents, you cannot publish those documents directly to a web page from the OneDrive platform. You can make documents discoverable to your team, but you’ll need Office 365 or another CMS/website platform to publish your work publicly.
Onedrive For Business Mac Sharepoint On Premise 2017
Workflows, Dashboards, Calendars, and Extras
OneDrive gives different members of your team access to documents for storage and sharing and tracks versions, but it’s essentially an online folder system and does not include many of the extras available in SharePoint and the larger Office 365 cloud suite.
SharePoint gives your team a collaborative workspace with dashboards, calendars, tasks, notifications, and updates. The SharePoint platform keeps these located in a central portal associated with company sites. You can set up a SharePoint site for each of your teams to access, with dashboards that give team and company notifications. You can also set up a corporate portal where searchable company-wide libraries and notifications live. Assign each employee a security level to allow access.
Looking for a project management tool that integrates with either SharePoint or OneDrive? Our Technology Advisors can give you a list of apps in under 5 minutes. Just click on the image below or give us a call at 877.822.9526.
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Choosing The Best Option
The best software option for any company is the one that everyone can get behind. If you have faith in the security of the cloud and you’d like the added benefit of having Microsoft handle your software updates, you may find your solution in Office 365, which offers both OneDrive and SharePoint capabilities from the cloud.
On the other hand, many companies still find comfort in the control of an on-premise solution. SharePoint offers that branding and UI control that Office365 doesn’t offer, without diminishing the power of its features.
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Still can’t decide between SharePoint vs. OneDrive? Contact one of our unbiased Technology Advisors for a free software recommendation based on your needs.
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